Large groups

Large Team Events

Conferences, summits, big groups

Conferences, summits, all-hands and multi-day offsites — hands-on creative experiences that scale from 30 to 500+ guests without the chaos.

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30–500+ guests · Setup, hosting and cleanup included

500+ Max group size
117 Companies served
10 days Standard lead time
4.9 Average rating
Large Team Events
Largest single session 480 guests, one room, one host team

What we run

From leadership retreats to multi-day conferences and company-wide gatherings, we design premium hands-on creative experiences that scale smoothly — without chaos. These experiences often include elements of friendly competition to foster engagement and camaraderie.

Pop-up activations. Creative resets. Structured offsite workshops. Each event features fun games or activities designed to energize participants and encourage collaboration. In-person, virtual, or hybrid — fully coordinated.

Large Team Events

Introduction to Team Building

Team building is the process of developing a cohesive, high-performing team through intentional activities and experiences. Effective team building activities are designed to strengthen relationships among team members, enhance problem solving skills, and foster a collaborative environment. Whether conducted in person or virtually, team building helps teams align around shared goals, improve communication, and create a sense of unity. By engaging in structured team building exercises, organizations can ensure that team members feel connected, valued, and motivated to work together toward common objectives. Team building activities can be tailored to fit any group size or work setting, making them a versatile tool for building stronger teams and addressing specific challenges.
Activities

Workshops at scale

Live group sizes, durations and pricing, taken straight from each workshop.

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Rug Tufting Class in Midtown NYC

Up to 200 peopleFrom $129 per personIn-studio325 W 38th St #706, New York, NY 10018

Join us for an immersive rug tufting class in NYC. You’ll use professional tufting equipment to create your own custom rug or wall art. All materials, including various yarn types and tools, are provided.…

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Make Turkish Mosaic Lamp

Up to 200 people2 hoursFrom $89 per personVirtual · live hostedVirtual

Bring the magic of the KraftStories studio into your living room. This is a live, interactive workshop where we teach you how to build your own Turkish Mosaic Lamp using traditional techniques. Whether you…

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Make Turkish Mosaic Lamp

Up to 100 people2 HoursFrom $99 per personIn-studioBay Area Soma

A Turkish mosaic lamp is a decorative glass lamp made by arranging small hand-cut glass pieces and beads into repeating patterns that glow when illuminated. The craft is built on patience and visual rhythm,…

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Rug Tufting Workshop

Up to 60 people2.5 HourFrom $99 per personIn-studioSan Jose

Rug tufting is a textile art process where yarn is guided through a backing fabric to build a soft, textured design. It is part design and part motion, as you learn to control lines,…

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Aromatherapy Workshop Los Angeles

50 people1 hourFrom $79 per personIn-studioLos Angeles

This aromatherapy workshop in Los Angeles is a mobile experience. Book us to come to your office or venue for a private team session or scheduled group class.You'll explore a curated library of pure…

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ラグタフティング体験（ホノルル・ハワイ）

最大200名 people2.5時間From $129 per personIn-studio941 River Street, Honolulu, Hawaii

ホノルルで、没入感たっぷりのラグタフティング体験を。プロ仕様のタフティング設備を使い、デザインをふわふわのテキスタイルに変える技法を学びながら、オリジナルラグを制作します。ホノルルのスタジオは、初心者にも経験者にも心地よいクリエイティブな空間です。2.5時間で、専門講師のガイドのもと2〜12名のグループで作品を完成させます。経験は不要——創作心を持って、自分だけの何かを作る過程を楽しんでください。

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Make Turkish Mosaic Lamp

Up to 120 people2 HoursFrom $99 per personIn-studioIrvine

A Turkish mosaic lamp is a decorative glass lamp made by arranging small hand-cut glass pieces and beads into repeating patterns that glow when illuminated. In this experience, you will build your own lamp…

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Turkish Lamp Making Class NYC

Up to 120 people2 HoursFrom $99 per personIn-studioNew York Financial District

A Turkish mosaic lamp is a decorative glass globe lamp made by arranging small glass pieces and decorative beads into repeating patterns that glow when illuminated. In this 2-hour workshop at our FiDi NYC…

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Virtual Wardian Case Terrarium Workshop

Up to 300 people1.5 hoursFrom $99 per personVirtual · live hostedVirtual

Join our Virtual Terrarium Workshop for a unique team building event! Our all inclusive terrarium workshops provide everything you need to create your own miniature ecosystem. You'll receive our special Wardian Case terrarium kit,…

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Rug Tufting Workshop

Up to 45 people2.5 HourFrom $99 per personIn-studioBay Area Soma

Rug tufting is a textile art process where yarn is guided through a backing fabric to build a soft, textured design. It combines planning and instinct, as you learn to control lines, fill areas,…

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Make Turkish Mosaic Lamp

Up to 60 people2 HoursFrom $99 per personIn-studioSan Jose

A Turkish mosaic lamp is a decorative glass lamp made by arranging small hand-cut glass pieces and beads into repeating patterns that glow when illuminated. The craft is built on patience and visual rhythm,…

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Succulent Terrarium Workshop Los Angeles

50 people1.5 hoursFrom $79 per personIn-studioLos Angeles

A succulent terrarium is a miniature plant landscape made with succulents, stones, and layered materials inside a clear glass container — decorative and alive. The open-top glass lets you see the layered soil and…

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トルコモザイクランプ作り

最大200名 people2時間From $99 per personIn-studio15 N Pauahi St, Honolulu, HI 96817

ホノルルで、没入感たっぷりのトルコモザイクランプ体験を。ハンドカットのステンドグラスタイルとビーズを使い、何世代にも受け継がれてきた伝統技法を学びながら、オリジナルランプをデザイン＆制作します。ホノルルのスタジオは、初心者にも経験者にも心地よいクリエイティブな空間です。2時間で、専門講師のガイドのもと1〜20名のグループで作品を完成させます。経験は不要——創作心を持って、自分だけの何かを作る過程を楽しんでください。

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Sip & Plant

Up to 40 people1.5 HourFrom $149 per personIn-studioIrvine

Sip & Plant is a hosted planting experience where guests create their own terrarium in a relaxed, social setting. It combines the ease of a casual gathering with a hands-on activity that gives people…

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Nothing in that format here yet.

Get a quote for your group

Private group pricing; we confirm availability within 24 hours.

Benefits

Benefits of Team Building

Investing in team building activities delivers measurable benefits for both team members and organizations. Key advantages include:

Improved Communication Skills: Team building activities encourage open dialogue and active listening, helping team members communicate more effectively.

Enhanced Employee Engagement: Participating in fun team building activities boosts morale and increases employee engagement, leading to higher job satisfaction.

Stronger Problem Solving Skills: Team building exercises challenge teams to think creatively and collaboratively, improving their ability to tackle complex problems.

Increased Trust and Collaboration: Shared experiences build trust among team members and promote a culture of collaboration.

Benefits

Productivity, culture, and long-term impact

Conflict Resolution: Team building helps identify and address conflicts in a supportive environment, leading to healthier team dynamics.

Boosted Productivity: Teams that communicate well and trust each other are more productive and efficient.

Positive Company Culture: Regular team building activities contribute to a supportive, inclusive, and positive work culture.

By prioritizing team building, organizations can improve communication skills, foster employee engagement, and create a foundation for long-term success.
A large group participates in a Turkish mosaic lamp workshop during an in-person event in Hawaii.
Why Creative Experiences Work at Scale

Engagement Without Noise Structure Without Rigidity

Large events often default to either passive listening or chaotic entertainment. The most effective large-group activities, however, shift the focus from pure competition to collective goals, fostering collaboration and shared achievement.

Creative Reset

A structured pause that re-energizes teams. These creative resets are designed to be high-energy but concise, ensuring that employees' time is respected and not consumed by long, drawn-out sessions. Even dedicating a few minutes to structured reflection or sharing during these resets can significantly boost team energy and focus.

Scalable Design

Built to support small leadership groups or full-company gatherings, the format is adaptable for most teams, whether small teams or large teams, ensuring everyone can participate effectively.

Predictable Flow

Clear steps reduce confusion and keep energy balanced.

Designed for inclusion at scale

Our structured creative formats offer a third option — calm, tactile engagement that encourages natural conversation, reflection, and focus. These formats are intentionally designed to accommodate diverse groups and allow for different roles, ensuring everyone can contribute regardless of physical ability. This approach supports inclusion and engagement among all participants, making it easier for teams from varied backgrounds or departments to connect meaningfully.

— KraftStories

A candle holder workshop is in progress with participants carefully crafting their pieces.

Loved by teams at

See all companies we've worked with

Companies that trust us

117 companies trust us with their team experiences

A
Adobe Airbnb Allina Health Allstate Alphabet Amazon American Express Apple Asana Atlassian
B
Bank of America Best Buy Block Bloomberg Booking Holdings
C
Canva Capital One Chime Cigna CircleCI Cisco Citigroup Cloudflare Coinbase Comcast CVS Health
D
Dell Technologies Deloitte Discover Disney DocuSign DoorDash Dropbox
E
eBay Elevance Health Expedia Group Exxon Mobil
F
Fidelity Figma Flexport
G
Goldman Sachs Google
H
HP HubSpot Humana
I
IBM Instagram Intel Intuit
J
John Deere Johnson & Johnson JPMorgan Chase
K
Kaiser Permanente Klarna
L
LG Liberty Mutual LinkedIn Lululemon Lyft
M
Marriott Mastercard Meta Microsoft Miro Moderna Morgan Stanley
N
NBCUniversal Netflix New York Times Nike Novartis NVIDIA
O
Okta Oracle
P
Palo Alto Networks Paramount Patagonia PayPal Petco Pfizer Pinterest Progressive PwC
Q
Qualcomm
R
Reddit Robinhood
S
Salesforce Samsung SAP Sephora ServiceNow Shopify Slack Snap Sony Spotify State Farm Stripe
T
Target TikTok Tinder Twilio
U
Uber Universal Music Group
V
VF Corporation Venmo Visa
W
Walmart Warner Bros. Discovery Wayfair Wells Fargo WhatsApp
X
X Xerox
Y
YouTube
Z
Zendesk Zoom

Operationally Designed for Large Events

  • Modular box-based kit system for fast setup and minimal mess.
  • California warehouse inventory supports large deployments.
  • Instructor count scales to maintain quality facilitation.
  • Flexible 60–180 minute formats.
  • Full setup and cleanup handled by our team.

Where This Format Works Best

  • 1Conferences & Conventions
  • 2Corporate Offsites
  • 3Leadership Retreats
  • 4Brand Activations
  • 5Creative Resets
Conferences & Conventions

Multi-session rotations across a conference floor. We set up and break down between groups so the flow never stalls.

Built for Scale

Large-Group Execution Without Chaos

Scale increases complexity. Our system reduces it.We understand that managing large team events requires more than just logistics—it demands activities that truly engage participants and foster collaboration. That's why our approach includes collaborative activities like scavenger hunts and escape rooms, which require teams to work together effectively to solve challenges. We also incorporate team games specifically designed to promote collaboration, engagement, and communication, ensuring that teams work cohesively and build stronger connections throughout the event.

Staggered Sessions

Staggered Sessions

For very large team events, splitting participants into timed waves or staggered sessions can help manage group size and logistics. This approach allows everyone to participate in the same activity, but in smaller, more manageable groups. Between waves, incorporating quick team building activities can help maintain engagement and energy, ensuring smooth transitions and keeping participants connected throughout the event. This method is especially useful for activities that require facilitation or equipment that can't accommodate everyone at once.

A row of craft kits is arranged for efficient assembly-line distribution during a large group event.

Assembly-Line Distribution

Efficient kit flow for high participant counts.

Multi-Host Facilitation

Multi-Host Facilitation

Designating clear instructor zones ensures that facilitators can guide activities without confusion or overlap. This structure not only prevents crowding but also allows group members to interact smoothly and ensures other team members are supported throughout the activity. By maintaining defined areas for instructors, everyone knows where to look for guidance, which helps keep the event organized and efficient.

A participant completes a Turkish mosaic lamp using the no-grout fast format during a virtual workshop.

No-Grout Fast Format

If your large team event is limited on time, consider the no-grout fast format. This approach condenses activities into quick, high-energy rounds that keep everyone moving and engaged. To further boost participation and engagement, you can award bonus points for creativity or teamwork during these quick sessions. This not only incentivizes extra effort but also encourages collaboration and fun, even when time is tight.

Hybrid Coordination

Hybrid Coordination

Hybrid coordination is essential for large team events that include both on-site and remote participants. Ensuring a unified flow means synchronizing activities, communication, and engagement so that everyone feels included regardless of location. For example, virtual escape rooms are available as a remote-friendly team building option that can be integrated with in-person activities, allowing all team members to participate in a shared challenge whether they are on-site or joining from home. This approach helps bridge the gap between physical and virtual attendees, fostering collaboration and a sense of unity throughout the event.

Premium Craft Formats at Scale

Premium Team Building Activities & Craft Formats at Scale

Each format is designed to work for groups of 30 to 200+ with multiple instructors, parallel stations, and smooth rotations. These formats are among the best team building activities for large groups, as they combine engaging fun activities with professional development to maximize both enjoyment and impact.

Turkish Mosaic Lamp

Turkish Mosaic Lamp

Structured Geometric Builds

Our signature mosaic lamp experience scales beautifully for large groups. Hand-cut glass tiles, mirrors, and beads are arranged on brass or ceramic bases following guided geometric patterns. The process is meditative yet engaging — participants stay focused without feeling rushed, and the final pieces are genuinely beautiful.

No-Grout Fast Format Option

For conferences with tight schedules, we offer a streamlined version that eliminates the grouting step. Participants complete the mosaic design in 60-90 minutes, then take their piece home for optional grouting later. This maintains the premium aesthetic while fitting into tighter event windows. Perfect for activation booths or breakout sessions.

Terrarium Workshop

Terrarium Workshop

Low-Mess Botanical Builds

Terrariums are exceptionally well-suited for hotel ballrooms and indoor conference spaces. The contained nature of the materials — glass vessels, live plants, preserved moss, and layered soil — means minimal mess and straightforward cleanup. The process is calming and tactile, creating natural conversation moments without loud energy.

Ideal for Hotel & Convention Spaces

Setup is efficient, breakdown is clean, and finished pieces are lightweight for easy transport. Participants leave with living ecosystems they can care for — a meaningful takeaway that extends beyond the event. Works beautifully for wellness-focused retreats, sustainability-themed conferences, and nature-inspired brand activations.

Moss Wall Art

Moss Wall Art

Collaborative or Individual Builds

Framed moss art works beautifully for both individual creation and large-scale collaborative installations. Teams can build personal pieces or contribute to a shared wall installation that becomes a visual centerpiece. The entire group can participate in adding to the shared installation, fostering a sense of unity and inclusivity. The tactile nature of moss — soft, organic, forgiving — encourages experimentation without perfectionism pressure.

Visually Impactful Results

Moss art creates striking visual outcomes with natural texture and depth. The finished work carries aesthetic weight — perfect for photo moments and post-event displays. Setup is straightforward, materials are forgiving, and the process adapts well to mixed skill levels. Ideal for brand activations and experiential marketing where visual impact matters.

Custom Designed Concepts

Custom Designed Concepts

Aligned With Your Summit Theme

For conferences with specific themes, brand narratives, or cultural focuses, we can design original creative experiences from scratch. This might mean custom color palettes, symbolic materials, thematic storytelling integration, or entirely new craft formats. We shape the experience around your event's purpose — not the other way around.

Scalable Custom Design

Custom doesn't mean unscalable. We maintain the same operational efficiency — modular kits, clear instruction, predictable logistics — while tailoring the creative content to your vision. Perfect for leadership summits, brand launches, milestone celebrations, or conferences where the experience needs to feel intentionally designed, not generic.

Team building

Problem Solving Exercises

Problem solving exercises are a core component of effective team building activities. These exercises are designed to challenge team members to work together, think creatively, and develop critical thinking skills. Popular team building games such as the marshmallow challenge, escape room scenarios, and scavenger hunts require teams to collaborate, strategize, and adapt quickly to changing circumstances. These activities not only encourage creative thinking and teamwork skills but also help teams practice effective communication and decision-making under pressure. By incorporating problem solving exercises into team building events, organizations can strengthen team dynamics, improve collaboration, and prepare teams to tackle real-world challenges with confidence.
Turkish lamps class inside the KraftStories LA studio

Strategies

Strategies for Bringing Teams Together

Bringing teams together—especially large or distributed teams—requires intentional strategies that foster team bonding and connection. Effective approaches include:

Inclusive Team Building Activities: Choose activities that engage all team members, regardless of location or role, to encourage collaboration and team spirit.

Hybrid and Virtual Team Building: Utilize virtual team building activities to connect remote team members and distributed teams, ensuring everyone feels included.

Regular Team Events: Schedule recurring team building events, both in person and online, to maintain strong relationships and reinforce company culture.

Facilitated Communication: Encourage open communication and provide opportunities for team members to share ideas, feedback, and successes.

Cross-Team Collaboration: Organize activities that mix different departments or groups, helping to break down silos and build new connections.

By planning team building activities that prioritize team communication and inclusivity, organizations can create a sense of unity and belonging across the entire team.

Planning

Budgeting for Team Events

Effective budgeting is essential when planning team building events for large groups. Consider the following factors to ensure a successful and cost-effective experience:

Group Size: Larger teams may require more resources, facilitators, and materials, impacting the overall budget.

Activity Type: The choice of team building activities—whether hands-on workshops, outdoor games, or virtual experiences—will influence costs.

Location and Logistics: In-person events may involve venue rental, travel, and setup fees, while virtual team building activities can reduce some expenses.

Customization and Materials: Custom-branded experiences or premium materials may increase costs but can enhance the impact and memorability of the event.

Facilitation and Support: Professional facilitation ensures smooth execution and maximizes value for the entire team.

To maximize your budget, consider scalable activities that work for both small groups and large teams, and explore hybrid formats that combine in-person and virtual participation. By planning team building activities strategically, team leaders can deliver high-impact experiences that strengthen company culture without exceeding budget constraints.

Planning Process

Clear From Inquiry to Execution

We handle logistics end to end so your planning team gets a clean timeline from first call to event day.

01

Initial Consultation

Event type, estimated attendance, location, timeline.

02

Experience Design

Flow, duration, instructor count, materials.

03

Contract & Deposit

Payment methods: ACH • Wire • Check.

04

Dedicated Planner Assigned

Timeline coordination and logistics confirmation.

05

Event Execution

Setup → Facilitation → Cleanup.

Event flow

Run of show

A calm, predictable flow - from load-in to clean exit.

01

Pre-arrival prep

We confirm the layout, timing, and any venue details so nothing is decided last minute.

02

Early arrival and load-in

Our team arrives before guests, checks in with your point of contact, and brings everything into the space.

03

Studio-style setup

Tables get protected, stations get built, kits and tools get placed, and the room is made "ready to start" before doors open.

04

Welcome and orientation

A short, warm intro that typically takes a few minutes so everyone feels included and knows exactly what's happening next.

05

Facilitated experience

We run the session with calm pacing. Hosts circulate, answer questions, and quietly keep the room moving and organized.

06

Close and photo moment

A clean wrap-up, optional group photo, and a clear ending so the event doesn't drift.

07

Reset and breakdown

We pack everything, wipe surfaces, remove trash, and return the venue to its original state.

08

Final walk-through

Quick check with the venue contact, confirm nothing is left behind, and we're out.

Free planning kit

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  • The venue face-off.Four formats scored honestly on what sinks events.
  • The budget worksheet.A per-person formula finance approves first try.
  • The approval email.Copy, paste, fill three blanks, get the yes.

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FAQs

Logistics & Planning Questions

Answers for event planners, office managers, and leadership teams coordinating large group workshops.

Ask About Your Event
Typically 60–90 minutes depending on scale and format. We coordinate timing with your event schedule so transitions stay smooth.
Tables, chairs, and basic access. We advise on layout in advance based on your space configuration and expected participant count.
Yes. We've adapted to conference halls, office floors, hotel spaces, and external rentals. Our modular system is designed for flexibility across venue types.
Indoor climate control is ideal for material integrity and participant comfort. Outdoor events are possible with appropriate conditions — contact us to discuss specifics.
We divide participants into zones with assigned facilitators. Clear table assignments and instructor distribution prevent bottlenecks and maintain smooth flow throughout the experience.
Yes. Rotational or staggered session models are available. We can run multiple waves throughout a day or parallel sessions in separate spaces — whatever matches your event structure.
Instructor numbers scale proportionally to maintain smooth flow. Typically, we recommend one instructor per 15-20 participants, with additional support staff for setup and material distribution.
Structured and engaging — but not loud or chaotic. The experience creates focused energy through hands-on creation, not through performance or forced entertainment.
High, but organic. Hands-on work creates natural conversation without forced icebreakers. Participants connect through shared experience rather than scripted interaction. Compared to a typical team meeting, these structured team building events foster deeper engagement and stronger connections, making a greater impact on team morale and collaboration.
Yes. Parallel engagement reduces performance pressure. Participants can work quietly while still feeling connected to the group — no one is put on the spot or forced to perform. The format is also welcoming for new team members, helping them integrate smoothly and build relationships from the start.
Yes. We've hosted globally distributed teams across multiple time zones with coordinated kit shipping and session scheduling.
Shipped directly to participants, organized by event list. We time deliveries so materials arrive 5–7 days before the event.
Yes. Experience flow is designed to unify both audiences. Remote and in-person participants create simultaneously with synchronized pacing and shared instruction.
Large-scale events are custom scoped based on participant count, format, location, and materials. Please submit an inquiry for detailed pricing.
ACH, wire transfer, or check. We provide detailed payment instructions in the proposal and can work with your organization's payment processes.
Yes. Deposit requirements and payment schedules are provided in the proposal and vary based on event scale and timeline.

Why Structure Matters at Scale

When events grow, chaos grows faster.

Structure doesn't remove creativity — it protects it.

We design large-scale creative experiences so your participants feel grounded, not overwhelmed — even in rooms of hundreds.

Research from Harvard Business Review shows that face-to-face communication is the most valuable form of interaction for building high-performing teams.

— KraftStories

A large-scale creative event is thoughtfully structured so that participants feel grounded and engaged throughout.
Why Conference Planners Choose This Format

Why Conference Planners Choose This Format

Breaks passive listening cycles

Encourages cross-team conversation

Supports energy reset between keynotes

Creates tangible takeaways

Signals thoughtful event design

Creates a memorable team building event that encourages team playing and collaboration

Let's Design Your Large-Scale Experience

Share your city, estimated attendance, and timeline.

We'll shape a structured creative format aligned with your event goals — in-person, virtual, or hybrid. Activities can be designed to recognize a winning team, adding excitement and motivation to your large team event.
Submit Large Event Inquiry
Let's Design Your Large-Scale Experience